Humly Control Panel Basic Setup

Setting

Description

Organisation name

The name of your organization

NTP Server IP

The IP address or the FQDN of the NTP server that should be used for time synchronization on HCP and HRD devices

(e.g. 0.pool.ntp.org, time.google.com)

Download URL

The URL that HCP will use to check for the firmware updates. 

Firmware search location

This option will determine if HCP will search for the firmware updates locally on the server itself, or will check online using the above URL

Service URL

The EWS or Service URL for the booking system

Allow Untrusted TLS Certificate

If you are using a local certificate and the connection to EWS URL is not secure, you can check mark allow untrusted TLS certificate

Service Account Email

The email address for the service account, which has the impersonation rights

Service Account Password

The password of the service account

Internet Access

Based on your network settings, you might need to specify proxy server address to allow HCP to reach the internet and firmware download.

Change

This option will allow HCP admin to change the service account, the password of the service account, the service URL, and P12 key in case of Google BS.
Note: It is not possible to export the P12 key from HCP, but it is possible to replace it.

Authentication Type

Specify how the users will be authenticated when booking, deleting or updating meetings from HRD devices, the options are either PIN code, or both PIN and RFID  

PIN Length

Set the PIN code length, options from 3 till 9 is available

RFID Enrollment

Determines the different ways RFID can be enrolled and associated with a user in HCP

• Auto: allow users to associate a new RFID tag with their user account by scanning their RFID tag on a HRD device and then identifying themselves with their PIN.
• Admin: allow HCP administrator to add RFID to a user in HCP by editing the user under the users page
• Requested: is basically the same as Auto. The difference being that after the RFID data is enrolled via the HRD, the user can not use the RFID until the administrator approves it from HCP.

Invite Authenticated User

If this option is enabled, when a user book instant meeting from an HRD device using PIN or RFID, the meeting slot is booked in the user mailbox calendars also.

Default API Integration

The token for the integration with other services

Sync meeting on the same day every

Specify the time between sync request sent to the booking systems for the meeting in the same day

Sync meeting on the next day and onward every

Specify the time between sync request sent to the booking systems for the meeting on the next day and onward every.

For example, if 1 hour is selected as the default, when a user books a meeting the next day, it will be synced to HCP after one hour.

Authentication 802.1x

Enable or disable port based security for HRD devices, for more information, refer to 802.1x setup document

Pairing Key

Additional layer of security, enabling this will allow HCP admin to set a key which will be required to connect any HRD device to this server

Log Level

Four levels are available (Errors, Warning, Info and Debug)  based on your need, you can select to get more logs from HCP

Reset HCP Service

This will reset the setting and structure to clean installation status, all data will be deleted if reset button is used

Enable Sending Emails

Will allow sending reports about the HRD Devices in case there is unexpected behaviour, you can specify when the emails will be sent and the email address.

SNMP Service

Enabling SNMP will allow integration with SNMP monitoring system, you can set the used port.
For more information, please refer to the SNMP setting document.

Custom Equipment

This will allow you to add customized equipment to your room, a set of default equipment is available by default.

Setting

Description

Time Format

Choose between 12 hour format (06:00 AM/PM) or 24 hour format (06:00) that will be displayed on the Humly Room Devices

Date Format

Choose between different date formats that suits you, which will be displayed on the HRDs

Time zone

Select your time zone or the time zone where the HRDs will be used

Language

Select the language that will be displayed on the HRDs

Organizer

Choose to display or not display the organizer of a meeting

Subject

Choose to display or not display the subject of a meeting

Display ‘Find Another Room’

Choose to display or not display the option “Find Another Room’

Display Tentative Meetings

Choose to display or not display tentative meetings booked from the selected booking system

Network Settings

Select network speed depending on your network environment. Auto negotiate speed/duplex is selected by default

Options for 100 Mb/Full Duplex and 10 Mb/Full Duplex are available.
Note: The speed and duplex should be the same on the HRD Device and on the connected switch port settings.

Enable Wake Up On Touch

Enabled the HRD will wake up if the screen gets touch input

Sleep Start & End

Choose when the HRDs will start sleeping and when they will wake up. Minimum sleep duration is 4 hours

Workdays

Select your organizations’ workdays. Days selected will have a sleep start & end. Unselected days the HRDs will sleep

Enable Screen Reporting

Users are allowed to report faulty or broken equipment in the room, from the HRDs

Require Authentication

When reporting faulty or broken equipment the users will have to use their PIN or RFID equivalent

Send Report To Email

When room equipment is reported as broken or resolved, an email will be sent to this email

Enable ‘Book Instant Meeting’ w/o Required Authentication

Checked, users are allowed to book instant meetings on the HRDs.
If required authentication is selected, the user needs to identify by PIN or RFID.
If required authentication is not selected, anyone can book the room and no organizer will be displayed on the HRDs

Enable ‘Book Future Meeting’ w/o Required Authentication

Checked, users are allowed to book future meetings on the HRDs.
If required authentication is selected, the user needs to identify by PIN or RFID.
If required authentication is not selected, anyone can book meetings in the future and no organizer will be displayed on the HRDs

Enable ‘End Ongoing Meeting’ w/o Required Authentication and w/o Allow All Users To Modify

Checked, users are allowed to end ongoing meetings on the HRDs.
If required authentication is selected, the user needs to identify by PIN or RFID.
If ‘Allow all users to modify’ is selected any user can end an ongoing meeting using their PIN or RFID. Even if it’s not their own meeting.

Enable ‘Delete Future Meeting’ w/o Required Authentication and w/o Allow All Users To Modify

Checked, users are allowed to delete future meetings on the HRDs.
If required authentication is selected, the user needs to identify by PIN or RFID.
If ‘Allow all users to modify’ is selected any user can delete a future meeting using their PIN or RFID. Even if it’s not their own meeting.

Enable ‘Extend Ongoing Meeting’ w/o Required Authentication and w/o Allow All Users To Modify

Checked, users are allowed to extend ongoing meetings on the HRDs.
If required authentication is selected, the user needs to identify by PIN or RFID.
If ‘Allow all users to modify’ is selected any user can extend an ongoing meeting using their PIN or RFID. Even if it’s not their own meeting.

Enable ‘Modify Future Meeting’ w/o Required Authentication and w/o Allow All Users To Modify

Checked, users are allowed to modify future meetings on the HRDs.
If required authentication is selected, the user needs to identify by PIN or RFID.
If ‘Allow all users to modify’ is selected any user can modify a future meeting using their PIN or RFID. Even if it’s not their own meeting.

Check-In Required

Check-In is required or else the meeting/booking will be automatically deleted. Check-In period begins 10 minutes before the meeting is about to start and ends 5 minutes after the meeting has started(can be adjusted in ‘Check-In Duration’)

Require Authentication

Checked, the organizer(the user who have booked the room) will have to identify himself/herself using PIN or RFID when checking in

Send Check-In Reminder

Checked, an email will be sent to the organizer’s(the user who have booked the room) email when the meeting starts, reminding him/her to check-in within set ‘Check-In Duration’

Check-In Duration

The time after the meeting has started that the user can check-in to a meeting. If no check-in occurs the meeting will be deleted and the room can be booked by someone else

Setting

Description

Add Structure

Add a description of each structure level (i.e. country name, city name, building name, floor name) and click ‘Add’ to create a structure.

If it’s only one country, you can create many cities, buildings and floors and they will all be sorted in the correct way

If you by mistake add a structure you can delete or rename it

Room List Email

Enter the email address to your room list and click ‘Add’ to import them to Humly Control Panel

Single Room Email

Enter the email address of a single room  and click ‘Add’ to import it to Humly Control Panel

Imported Rooms

In the list of imported rooms you are able to select/deselect all rooms  or individual rooms.
To assign room(s) to a floor, select the room(s) and drag & drop to their respective floor