This article will cover configuring the below
- Global Settings
- Default Room Settings
- Creating Structure
- Importing Rooms
- Creating Users
Global Settings
After the first sign in, you will have the option to edit the Global settings, in the below table you can find description of each field
Setting |
Description |
Organisation name |
The name of your organization |
NTP Server IP |
The IP address or the FQDN of the NTP server that should be used for time synchronization on HCP and HRD devices (e.g. 0.pool.ntp.org, time.google.com) |
Download URL |
The URL that HCP will use to check for the firmware updates. |
Firmware search location |
This option will determine if HCP will search for the firmware updates locally on the server itself, or will check online using the above URL |
Service URL |
The EWS or Service URL for the booking system |
Allow Untrusted TLS Certificate |
If you are using a local certificate and the connection to EWS URL is not secure, you can check mark allow untrusted TLS certificate |
Service Account Email |
The email address for the service account, which has the impersonation rights |
Service Account Password |
The password of the service account |
Internet Access |
Based on your network settings, you might need to specify proxy server address to allow HCP to reach the internet and firmware download. |
Change |
This option will allow HCP admin to change the service account, the password of the service account, the service URL, and P12 key in case of Google BS. |
Authentication Type |
Specify how the users will be authenticated when booking, deleting or updating meetings from HRD devices, the options are either PIN code, or both PIN and RFID |
PIN Length |
Set the PIN code length, options from 3 till 9 is available |
RFID Enrollment |
Determines the different ways RFID can be enrolled and associated with a user in HCP
|
Invite Authenticated User |
If this option is enabled, when a user book instant meeting from an HRD device using PIN or RFID, the meeting slot is booked in the user mailbox calendars also. |
Default API Integration |
The token for the integration with other services |
Sync meeting on the same day every |
Specify the time between sync request sent to the booking systems for the meeting in the same day |
Sync meeting on the next day and onward every |
Specify the time between sync request sent to the booking systems for the meeting on the next day and onward every. For example, if 1 hour is selected as the default, when a user books a meeting the next day, it will be synced to HCP after one hour. |
Authentication 802.1x |
Enable or disable port based security for HRD devices, for more information, refer to 802.1x setup document |
Pairing Key |
Additional layer of security, enabling this will allow HCP admin to set a key which will be required to connect any HRD device to this server |
Log Level |
Four levels are available (Errors, Warning, Info and Debug) based on your need, you can select to get more logs from HCP |
Reset HCP Service |
This will reset the setting and structure to clean installation status, all data will be deleted if reset button is used |
Enable Sending Emails |
Will allow sending reports about the HRD Devices in case there is unexpected behaviour, you can specify when the emails will be sent and the email address. |
SNMP Service |
Enabling SNMP will allow integration with SNMP monitoring system, you can set the used port. |
Custom Equipment |
This will allow you to add customized equipment to your room, a set of default equipment is available by default. |
Once you finished the global setting click Next.
Default Room Settings
After the Global Settings you will need to choose the default room settings that will be used for those rooms imported via Buildings & Structures in the following step. These settings can later be changed in Settings>Default Room Settings when the setup is finished to affect future room imports. The following settings and descriptions are as follows.
Setting |
Description |
Time Format |
Choose between 12 hour format (06:00 AM/PM) or 24 hour format (06:00) that will be displayed on the Humly Room Devices |
Date Format |
Choose between different date formats that suits you, which will be displayed on the HRDs |
Time zone |
Select your time zone or the time zone where the HRDs will be used |
Language |
Select the language that will be displayed on the HRDs |
Organizer |
Choose to display or not display the organizer of a meeting |
Subject |
Choose to display or not display the subject of a meeting |
Display ‘Find Another Room’ |
Choose to display or not display the option “Find Another Room’ |
Display Tentative Meetings |
Choose to display or not display tentative meetings booked from the selected booking system |
Network Settings |
Select network speed depending on your network environment. Auto negotiate speed/duplex is selected by default Options for 100 Mb/Full Duplex and 10 Mb/Full Duplex are available. |
Enable Wake Up On Touch |
Enabled the HRD will wake up if the screen gets touch input |
Sleep Start & End |
Choose when the HRDs will start sleeping and when they will wake up. Minimum sleep duration is 4 hours |
Workdays |
Select your organizations’ workdays. Days selected will have a sleep start & end. Unselected days the HRDs will sleep |
Enable Screen Reporting |
Users are allowed to report faulty or broken equipment in the room, from the HRDs |
Require Authentication |
When reporting faulty or broken equipment the users will have to use their PIN or RFID equivalent |
Send Report To Email |
When room equipment is reported as broken or resolved, an email will be sent to this email |
Enable ‘Book Instant Meeting’ w/o Required Authentication |
Checked, users are allowed to book instant meetings on the HRDs. |
Enable ‘Book Future Meeting’ w/o Required Authentication |
Checked, users are allowed to book future meetings on the HRDs. |
Enable ‘End Ongoing Meeting’ w/o Required Authentication and w/o Allow All Users To Modify |
Checked, users are allowed to end ongoing meetings on the HRDs. |
Enable ‘Delete Future Meeting’ w/o Required Authentication and w/o Allow All Users To Modify |
Checked, users are allowed to delete future meetings on the HRDs. |
Enable ‘Extend Ongoing Meeting’ w/o Required Authentication and w/o Allow All Users To Modify |
Checked, users are allowed to extend ongoing meetings on the HRDs. |
Enable ‘Modify Future Meeting’ w/o Required Authentication and w/o Allow All Users To Modify |
Checked, users are allowed to modify future meetings on the HRDs. |
Check-In Required |
Check-In is required or else the meeting/booking will be automatically deleted. Check-In period begins 10 minutes before the meeting is about to start and ends 5 minutes after the meeting has started(can be adjusted in ‘Check-In Duration’) |
Require Authentication |
Checked, the organizer(the user who have booked the room) will have to identify himself/herself using PIN or RFID when checking in |
Send Check-In Reminder |
Checked, an email will be sent to the organizer’s(the user who have booked the room) email when the meeting starts, reminding him/her to check-in within set ‘Check-In Duration’ |
Check-In Duration |
The time after the meeting has started that the user can check-in to a meeting. If no check-in occurs the meeting will be deleted and the room can be booked by someone else |
After selecting the Default Room Settings click Next to continue to the next step of the setup
Building & Structures
After choosing the Default Room Settings it’s time to create structure; countries, cities, buildings and floors where the imported rooms already created in your booking system, will be assigned. These structures can later be revisited and edited after the setup in Settings>Buildings & Structures.
Setting |
Description |
Add Structure |
Add a description of each structure level (i.e. country name, city name, building name, floor name) and click ‘Add’ to create a structure. If it’s only one country, you can create many cities, buildings and floors and they will all be sorted in the correct way |
Room List Email |
Enter the email address to your room list and click ‘Add’ to import them to Humly Control Panel |
Single Room Email |
Enter the email address of a single room and click ‘Add’ to import it to Humly Control Panel |
Imported Rooms |
In the list of imported rooms you are able to select/deselect all rooms or individual rooms. |
When you feel you’re ready assigning rooms to different floors, click Finish to continue to the last step of the setup.
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