Humly Floor Plan - Interactive Booking Guide

Introduction

This guide explains how to use Humly Floor Plan in Interactive Mode on standalone kiosk devices and self-service booking stations.

What is an Interactive Floor Plan?

The interactive floor plan allows users to view and book resources directly from a standalone floor plan screen without logging into Humly Control Panel. Users authenticate their bookings using a personal PIN code instead of a username and password.

Common Use Cases

Interactive Floor Plan is ideal for:

• Lobby Kiosks - Self-service booking stations in building lobbies
• Room and Desk Booking Station - Touch screens mounted outside meeting rooms
• Floor Wayfinding Displays - Interactive maps showing room availability
• Parking Space Kiosks - Self-service parking booking displays

---

Key Features of Interactive Mode

PIN Authentication

• Book resources using a simple numeric PIN
• No need to remember username/password
• Quick and easy for frequent bookings

Single Location View

• Floor plan displays one specific location (building/floor)
• Focused view prevents confusion in multi-building organizations
• Ideal for location-specific kiosks

Automatic Reset

• The screen automatically resets after 30 seconds of inactivity
• Returns to the default view and clears all selections
• Ensures privacy and readiness for the next user

Real-time Availability

• Live view of resource availability
• Updates every minute
• See bookings as they happen

---

Getting Started

Prerequisites

Before you can use the Interactive Floor Plan, ensure:

1. PIN is Configured - You must have a valid PIN in Humly Control Panel / Reservation

   • Log in to Humly Control Panel
   • Go to your user profile
   • Set your PIN (typically 4-6 digits)
   • Save your changes

2. Device is Authorized - The kiosk device must be authorized by your administrator

3. Floor Plan URL - You need the standalone floor plan URL (ask your administrator if needed)

---

Understanding the Interface

Screen Layout

When you access the Interactive Floor Plan, you'll see:

1. Floor Plan View - 3D visualization of the office space
2. Filter Bar - Date/time selection and search
3. Resource Status - Color-coded availability indicators
4. Navigation Controls - Zoom, rotate, and pan

Resource Color Coding

Resources are color-coded to show availability:

• Green - Available for booking
• Red - Currently booked/occupied
• Yellow - Booking ends soon (within 15 minutes)
• Gray - Not available for booking

Interactive Controls

• Click/Tap - Select a resource to view details or book
• Pinch/Scroll - Zoom in and out
• Drag - Pan around the floor plan
• Double-tap - Focus on a specific area

---

Making a Booking

Follow these steps to create a booking from the Interactive Floor Plan kiosk:

Step 1: Select Date and Time

1. Look at the date filter at the top of the screen
2. Click on the calendar icon to change the date if needed
3. The default view shows availability for the current time
4. Select your desired date if booking for the future

Step 2: Find an Available Resource

You can find resources in two ways:

 

Option A: Visual Selection

• Browse the floor plan visually
• Look for green (available) resources
• Click/tap on any green resource

Option B: Search

• Click the search field at the top
• Type the resource name
• Select from the dropdown suggestions
• Click on the highlighted resource

Step 3: Review Resource Details

When you click on an available resource, a dialog box appears showing:

• Resource name and location
• Available equipment (for meeting rooms)
• Current availability status
• Suggested booking time

Step 4: Configure Your Booking

In the booking dialog:

1. Adjust Start Time - Click on the start time field and select your desired time
2. Adjust End Time - Click on the end time field and select when the booking should end
3. Add Subject - (Meeting rooms only) Enter a subject/title for your booking
4. Add Attendees - (Meeting rooms only) Enter email addresses to send invitations

Step 5: Enter Your PIN

1. Click the Book button
2. The PIN entry screen appears with a numeric keypad
3. Enter your personal PIN using the on-screen keypad
4. The PIN displays as dots (•) for security

PIN Entry Tips:

• Enter digits carefully - you won't see the actual numbers
• Use the delete button (←) to remove the last digit if you make a mistake
• When you reach the required number of digits, the PIN submits automatically

Step 6: Confirm Success

After entering your PIN:

• The system verifies your PIN
• If correct, the booking is created immediately
• A success message appears briefly
• The resource changes to red (booked) on the floor plan
• The booking syncs to your calendar system

Error Handling:

• If your PIN is incorrect, an error message appears
• You can try again or click Cancel to abort the booking
• After 3 failed attempts, contact your administrator

---

Modifying or Canceling an Existing Booking

You can change the time or details of your bookings:

Step 1: Find Your Booking

1. Use the date filter to navigate to the booking date
2. Look for red (booked) resources
3. Click on the resource that contains your booking

Step 2: Open Booking Details

• Open the booking dialog to view the current booking information
• Edit the meeting details as needed and click Update or Save, or choose to delete the meeting.
• If the booking was created by someone else, you may not be able to edit or delete it, and an error message will appear.
• You can adjust the start time, end time, subject, or attendees.
• Click Update or Save to apply your changes.

Step 4: Enter Your PIN

1. The PIN entry screen appears
2. Enter your PIN to confirm the changes
3. The booking is updated immediately

Confirmation

• Success message appears
• Updated booking reflects on the floor plan
• Calendar invitations are updated (if attendees were modified)

---

Searching for Resources

The Interactive Floor Plan provides powerful search capabilities:

Search by Resource Name

1. Click the search field at the top of the screen
2. Start typing the resource name (e.g., "Conference Room A")
3. Matching resources appear in a dropdown list
4. Select the resource from the list
5. The floor plan automatically zooms to that resource
6. A marker appears showing the resource location and status

Search for Colleagues (if enabled)

If privacy settings allow, you can find colleagues' bookings:

1. Click the search field
2. Type a colleague's email address
3. Select from the dropdown suggestions
4. The floor plan shows all resources they've booked
5. Markers display booking times and resource names

---

View Automatic Reset

Interactive Floor Plan kiosks automatically reset the view after a period of inactivity to protect privacy and ensure the screen is ready for the next user.

How Auto-Reset Works

Inactivity Timer: 45 Seconds

• The timer starts when you stop interacting with the screen
• Any touch, click, or interaction resets the timer

What Happens on Reset:

• All open dialogs close (booking dialog, PIN entry)
• Search filters are cleared
• Floor plan view returns to default position/zoom
• Any partially entered information is discarded
• The screen is ready for the next user

Avoiding Accidental Reset

If you need more time to complete a booking:

• Touch the screen occasionally to keep it active
• Complete your booking promptly
• Work through booking steps without long pauses

---

Tips for Efficient Booking