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Humly Floor Plan - Admin Guide

Background

Humly Floor Plan is available in Humly control panel version 1.14 and above. It allows users to visualize office occupancy and show room, desk, and parking availability in a 3D overview.

This feature was developed in response to increased demand following the introduction of space booking capabilities and sensor integrations, enabling organizations to optimize their workspace utilization.

Technical Requirements

Licensing

  • Humly Floor Plan requires a valid license

On-Premise Customer

Supported Browsers

Humly Floor Plan works with Chromium-based browsers (i.e., Google Chrome, Microsoft Edge), Firefox, and Safari.

Recommended minimum versions:

  • Chrome 100+
  • Firefox 100+
  • Edge 102+
  • Safari 15.6+
  • Opera 90+

💡While older versions of a browser may function with Humly Floor Plan, we recommend using the most updated version available on your operating system for the best compatibility. As Floor Plan continues being developed, these recommendations might be subject to change.

Click here or copy this link to test if the Floor Plan will work with your hardware

 

Create Floor Plan

To submit your floor plan, send it to floorplan@humly.com with the following information:

  • Your cloud ID
  • Company name
  • Wall measurements (in meters or feet)
  • Square meter measurements for desk mapping
  • Furniture placement information (required for desks, optional for rooms only)

 

Supported file formats : JPG, PNG, GIF, or PDF
Processing time: Several days for quality assurance

Once processed, you will receive:

  • Floor Map ID - Unique identifier for your floor plan
  • Client Token - Authentication token for accessing the map

 

Configuration Steps

Step 1: Create New Floor Plan

  1. From Humly Control Panel, go to Floor Plan
  2. Click Create Floor Plan

Step 2: Enter Basic Information

  1. Provide a name for your floor plan
  2. Enter the Client Token (received from floorplan@humly.com)
  3. Assign the floor plan to a structure (building/floor in your organization)

3.png

Step 3: Load the Floor Map

  1. Fill in the Floor Map ID (received from floorplan@humly.com)
  2. Click Load Map

3-1.png

Step 4: Navigate the Floor Plan

Once the map loads, you will see rooms, desks, and furniture. Use the following controls to navigate:

  • Center view: Click the location-target button
  • Zoom: Use scroll wheel or pinch gesture
  • Rotate: Click and drag on the map
  • Toggle annotations: Click the tag button
  • Focus on area: Double-click on a specific area

4.png

Step 5: View Available Resources

Based on the structure you selected, you will see a list of available rooms and desks for mapping.

Click on Desks or Rooms to view the available resources for that structure.

5.png

Step 6: Start Assigning Rooms

  1. Select a room name from the room list
  2. Click the plus icon (+) next to the room name

 

Step 7: Map Room to Floor Plan

  1. Click on the map to mark each corner of the room space
  2. Click on multiple corners to define the room boundaries
  3. Click the Assign button when finished

 

The room will change to dark blue when successfully assigned, and the room name will appear when you hover over it.

Design 💡 :
Select the outermost corners or edges of the room along the walls (not the floor surface) to define clear boundaries and generate a cleaner, more accurate floor map.

Step 8: Verify Room Assignment

  • Room color changes to dark blue
  • Room name appears on hover
  • Room is now mapped to the floor plan location

7.png

Step 9: Start Assigning Desks

  1. Select a desk from the desks list
  2. Click the plus icon (+) next to the desk name

8.png

Step 10: Map Desk to Furniture

  1. Click on the furniture item on the map that represents this desk
  2. Click the Assign button

9.png

The desk will change to dark blue when successfully assigned.

Step 11: Complete Resource Assignment

Repeat steps 6-10 for all rooms and desks you want to map to the floor plan.

 

Tip 💡: 
You don't have to assign all resources at once. You can save your progress and continue later.

Step 12: Configure Display Settings

Configure how the floor plan will be displayed for users on different screen types:

  1. Set camera placement for portrait orientation screens
  2. Set camera placement for landscape orientation screens
  3. Click Update to save display settings

This ensures the floor plan loads with an optimal view regardless of the device screen orientation.

Step 13: Customize Regional Settings and Branding

In this section, you can customize:

  • Regional settings: Time zone, language, date/time format
  • Header: Title and logo
  • Footer: Custom text and information

Click Save to apply your changes.

Step 14: Configure Security Settings

The Security settings section allows you to control how the floor plan can be accessed and determine whether device authorization is required.

Secure URL Enabled

This setting controls whether the floor plan URL requires device authorization before it can be accessed.

  1. Locate the Security settings section in the Floor Plan editor
  2. Find the setting "Secure URL with device authorization"
  3. Choose one of the following options:
    • Enabled (recommended) - The floor plan URL will require device authorization. This prevents unauthorized access to the floor plan and is required for Interactive (Bookable) screen mode.
    • Disabled - The floor plan URL can be accessed without authorization. Only Static (View-only) screen mode is available with this setting.

Best Practice💡 : 
Keep authentication enabled (recommended) to ensure only authorized devices can access your floor plan and enable booking capabilities on kiosk devices.

Note: For more information about device authorization and screen approval, see the Screen Approval documentation.

Step 15: Configure Screen Mode

The Screen Mode setting determines whether your standalone floor plan URL displays as a view-only screen or allows users to make bookings directly from the floor plan.

Important: Screen mode only affects the standalone floor plan URL. It does not change how the floor plan behaves when accessed through Humly Reservations in the control panel.

Understanding Screen Modes

Humly Floor Plan supports two screen modes:

  • Static (View-only) - Users can view resource availability and current bookings but cannot make bookings directly from the floor plan. This mode is ideal for wayfinding displays, digital signage, or information screens.

  • Interactive (Bookable) - Users can view availability and make bookings directly from the floor plan using PIN authentication. This mode is ideal for lobby kiosks, meeting room tablets, and self-service booking stations.

Configuring Screen Mode
  1. Locate the Screen mode section in the Floor Plan editor
  2. Review the note: "Choose if the standalone Floor Plan screen should be view-only or bookable. Screen mode does not affect the Floor Plan in Humly Reservations."
  3. Select one of the following options:
    • Static (View-only) - The standalone floor plan will display availability only
    • Interactive (Bookable) - The standalone floor plan will allow users to make bookings with PIN authentication

Important ⚠️: Interactive (Bookable) mode requires "Secure URL" to be enabled in the Security settings (Step 14). If you disable the secure URL, the screen mode will automatically revert to Static (View-only).

When to Use Each Mode
Use Case Recommended Mode
Lobby wayfinding display Static (View-only)
Conference room information screen Static (View-only)
Digital signage / TV displays Static (View-only)
Self-service booking kiosk Interactive (Bookable)
Room and Desk booking station Interactive (Bookable)

Step 16: Configure PIN Authentication (for Interactive Mode)

When using Interactive (Bookable) screen mode, users will be prompted to enter a PIN when making, modifying, or canceling bookings from the standalone floor plan. This ensures that bookings are attributed to authorized users.

Setting PIN Length

The length of the PIN required for bookings is configured in the global settings:

  1. Navigate to Settings in Humly Control Panel
  2. Click on General
  3. Locate the "PIN Digits" setting
  4. Choose the number of digits for the PIN (typically 4-6 digits)
  5. Click Save

Default Value: 4 digits

Best Practice 💡: Use at least 4 digits for adequate security. Longer PINs (6-8 digits) provide better security but may be harder for users to remember.

How Users Set or Update Their PIN

Users must configure and have a valid PIN. That can be configured in their user profile before they can make bookings from the Interactive floor plan when the resource seetings requires authentication for booking, editing and deletion:

  1. Users log into Humly Control Panel
  2. Navigate to their user profile
  3. Set or update their PIN in the profile settings
  4. Save changes

Note: Users who have not set a PIN will not be able to complete bookings from the Interactive floor plan kiosk mode unless the resource settings allows anonymous booking. Ensure all users who need booking access have configured their PINs.

PIN Usage in Kiosk Mode

When accessing the Interactive floor plan without logging into Humly Control Panel (kiosk mode), users will see a PIN entry screen when they attempt to:

  • Create a new booking
  • Modify an existing booking
  • Cancel/delete a booking

The PIN authenticates the user and attributes the booking to their account without requiring full login credentials.

  • The resource settings will determine if the user must enter a PIN for booking, editing, or deleting a meeting.

  • The resource settings can be customized per structure, or for every separate resource

For more information about using the floor plan in kiosk mode, see the Humly Floor Plan - Interactive Booking Guide.

Step 17: Configure Privacy Settings

In the Privacy settings section, you can decide whether users can search for resources and/or find persons who have booked a resource.

Note: This setting applies to both the standalone floor plan and the floor plan when accessed through Humly Reservations.

Search Options
  1. Locate the Privacy settings section in the Floor Plan editor
  2. Find the setting "Enable search for:"
  3. Select one of the following options:
    • Resources only - Users can search for resources by name but cannot search for colleagues or see who has booked resources
    • Resources and persons - Users can search for both resources and colleagues who have booked resources

Privacy Consideration: Searching for persons requires the resource setting "Display Organizer" to be checked. If you want to protect user privacy, select "Resources only" to prevent users from seeing who has booked meeting rooms or desks.

Step 18: Save and Deploy Floor Plan

Once you have configured all settings:

  1. Click Save at the bottom of the Floor Plan editor
  2. The floor plan will appear in the Floor Plan overview table
  3. The standalone URL will be generated and displayed in the table

Accessing the Floor Plan URL

The floor plan can be accessed in two ways:

  1. Within Humly Reservations - Users logged into Humly Control Panel can access the floor plan from the Reservations menu. This provides full functionality with location browsing and user authentication.

  2. Standalone URL - The direct URL can be used for kiosk devices, tablets, or public displays. The behavior depends on the Screen Mode configuration:

    • Static mode: View-only display of availability
    • Interactive mode: Full booking capabilities with PIN authentication or Anonymous bookings.
Distributing the URL
  • The reservation URL (which includes floor plan bookings) is automatically shared with newly added Humly Control Panel users
  • For kiosk deployments, share the URL with facility managers or IT staff responsible for device setup
  • The URL format is: https://your-cloud-id.humly.cloud/floor-plan/[floor-plan-id]

⚠️ Security Reminder: If authentication is enabled, devices accessing the URL must be authorized via Screen Approval before the floor plan will load.

Set Booking Limitations

Floor Plan, and Reservations booking can be limited from a week up to 6 months.

To configure booking limitations:

  1. Navigate to the Floor Plan settings
  2. Locate the Booking Limitations section
  3. Set the maximum period users can book in advance (1 week to 12 months)
  4. Click Save

This setting applies to bookings made from both Humly Reservations and the standalone floor plan.

Next Steps

For Administrators:

  • Deploying Interactive Floor Plans: See Humly Floor Plan - Interactive Floor Plan Guide for instructions on setting up kiosk devices, tablets, and public booking stations
  • Device Authorization: See Screen Approval documentation for authorizing devices to access the floor plan

For End Users:

  • Using Floor Plans in Humly Reservations: See Humly Floor Plan - User Guide for instructions on viewing and booking from floor plans within the control panel
  • Using Kiosk Booking Stations: See Humly Floor Plan - Kiosk Mode Guide for instructions on making bookings with PIN authentication

Related Documentation