Scheduled statistics exports

A scheduled export emails statistics to the people you choose, every day or once a month. Each schedule has its own locations, resource types and recipients, so every site can get its own report.

In this article

• Who can create schedules
• The Scheduled exports tab
• Create a schedule
• When reports are sent and what they cover
• What recipients receive
• Edit, pause or delete a schedule
• When the owner changes
• Your schedule after upgrading to 2.6
• Version 2.5 and earlier

Who can create schedules

Global Admins, Local Admins and Statistics Users can create schedules. The person who creates a schedule is its owner.

One installation can have up to 50 schedules.

The Scheduled exports tab

Go to Statistics > Scheduled exports.

1. + New schedule creates a schedule.
2. How many of the 50 schedules are in use. Only Global Admins see this.
3. Created by shows each schedule's owner. Only Global Admins see this column. System marks the schedule carried over from an earlier version.
4. The row menu, to edit, pause or delete a schedule.

Local Admins and Statistics Users see their own schedules only:

Create a schedule

1. Go to Statistics > Scheduled exports and select + New schedule.
2. Enter a Name of up to 30 characters. Recipients do not see the name, so choose one that helps admins recognise the schedule.
3. Leave Active selected to start sending reports.
4. Under Schedule, select Daily or Monthly. For a monthly report, choose the Day of month.
5. Under Statistics, select Rooms, Desks and/or Parking spaces. Types that do not exist in your installation are greyed out.
6. Under Locations, select the countries, cities, buildings or floors to include. Leave all unselected to include every location you can export.
7. Under Export, add the recipients. Type an email address and select Add. Your own address is added for you. Remove it if you do not want the report.
8. Leave Anonymize exported data selected to send the report without personal information. Clear it to include subjects and organizers.
9. Select Save.

To try the report first, select Send now. The report goes to the recipients in the form straight away. See When reports are sent for the period it covers.

When reports are sent and what they cover

Times are in the time zone of the server that runs Humly Control Panel.

• A day that a month does not have, such as the 31st, sends on the last day of that month.
• A monthly report waits until the previous month is complete in every time zone your resources use.
• A monthly schedule created or switched on after this month's sending day starts next month.

What recipients receive

Recipients get one email with the subject Humly statistics report and the date. The files are attached. All recipients are listed in the same email, so they can see each other's addresses.

The files hold raw booking data: one row per booking. With Anonymize exported data, the subject and organizer are removed. See Raw data export columns.

• A period without bookings gives a file with column headings only.
• A file of 20 MB or more is not attached. It is saved on the server instead, and a second email gives its location.

Edit, pause or delete a schedule

Open the row menu of a schedule.

• Edit opens the schedule. Changes apply from the next report.
• Deactivate pauses the schedule. The row turns grey and no reports are sent until you select Activate.
• Delete removes the schedule after you confirm.

A Global Admin can edit any schedule. The owner stays the same, and the locations stay limited to what the owner can export.

When the owner changes

A schedule always exports what its owner may see. Recipients are not told when a schedule changes or stops.

Your schedule after upgrading to 2.6

If the daily scheduler was set up before the upgrade, it becomes a schedule named Scheduled statistics export, owned by System. It keeps the same resource types and recipient, covers all locations, and is not anonymized. Recipients get the same report as before.

Version 2.5 and earlier

Earlier versions have one daily report for the whole installation.

1. Go to Statistics, select Export statistics and choose Scheduler.
   
2. Select Activate scheduler.
3. Select the resource types and enter one email address under Send to.
4. Select Save. To get a report straight away, select Send.

The report is sent every day at 01:30 UTC with yesterday's raw booking data for all locations. It is not anonymized. Global Admins and Statistics Users can set it up.

Statistics guide

Get started

• Statistics in Humly Control Panel
• View and filter statistics

Export and schedule

• Export statistics
• Scheduled statistics exports

Reference

• Statistics values reference
• Raw data export columns

Settings that affect statistics

• Working hours in statistics
• Presence detection statistics

Help

• Troubleshooting statistics